> ## Documentation Index
> Fetch the complete documentation index at: https://help.odia.app/llms.txt
> Use this file to discover all available pages before exploring further.

# Supplier Commissions

> Track commission owed by suppliers, share it with a travel agent, and record when it is received.

## Overview

Supplier commission is money a supplier owes your organisation for a Journey service. It is separate from **TA Commission**, which is the commission your organisation pays a travel agent on the Journey sale.

Use supplier commission tracking when:

* you pay the supplier and keep commission from their price; or
* the traveller pays the supplier directly and the supplier pays commission back to you.

<Note>
  Supplier commission terms, amounts, travel-agent splits, and collection status
  are internal. Travellers do not see them on the public Journey.
</Note>

## Before you start

* Supplier commission tracking must be enabled for your organisation. If the pricing options below are missing, ask your administrator or Odia support to confirm access.
* Add the supplier to the Journey service before creating a supplier commission invoice.
* Link a travel agent to the Journey if you need to share the supplier commission with them.
* Recording or reversing a received commission requires **Owner** or **Admin** financial permission.

## Add supplier commission to a service

<Steps>
  <Step title="Open the service price">
    Open the Journey, select **Financials**, find the service, and open its price editor.
  </Step>

  <Step title="Choose who pays the supplier">
    Select one of these pricing arrangements:

    * **Supplier commission:** your organisation pays the supplier.
    * **Client-direct:** the traveller pays the supplier directly and you track only the commission owed to you.

    For Client-direct services, the selling price is an internal reference. It is not added to Journey revenue or the traveller's Journey total.
  </Step>

  <Step title="Choose the settlement">
    For **Supplier commission**, choose:

    * **Netted:** subtract the commission from what you pay the supplier. It is already **In margin**.
    * **Collected:** pay the supplier in full, then collect the commission separately. It starts as **To collect**.

    Client-direct commission is always collected separately because the traveller paid the supplier.
  </Step>

  <Step title="Choose the pricing source when needed">
    For a DMC-paid **Netted** or **Collected** service with complete Marked-up Cost and Selling price, you can select **Use pricing from Marked-up**.

    * With **Netted**, the Marked-up Cost must be the amount you actually pay the supplier after commission. Odia keeps that Cost and Selling price unchanged and does not calculate Cost again.
    * With **Collected**, the Marked-up Cost must be the full amount you pay the supplier before collecting commission.

    If you leave the checkbox unchecked, Netted continues to calculate Cost as Selling minus supplier commission, while Collected continues to use the full Selling amount as Cost.
  </Step>

  <Step title="Enter the commission amount">
    Enter either:

    * a **percentage** of the service amount; or
    * a **fixed amount** by choosing its currency instead of **%**.

    If the amount is not known yet, leave it blank and return to the service later.
  </Step>

  <Step title="Exclude non-commissionable charges if needed">
    For a percentage commission, select **Exclude non-commissionable charges** and
    add each charge as a percentage or fixed amount. Odia subtracts those charges
    before calculating supplier commission.
  </Step>

  <Step title="Add a travel-agent split if needed">
    Select **Split with travel agent** and enter the agent's portion. See [Split
    supplier commission with a travel
    agent](#split-supplier-commission-with-a-travel-agent) before entering a
    percentage split.
  </Step>

  <Step title="Save the terms">
    Review the calculation and select **Save Pricing**.
  </Step>
</Steps>

## How the commission amount is calculated

### Percentage commission

Odia applies the supplier's percentage to the commissionable amount:

1. Start with the service amount.
2. Subtract each non-commissionable charge.
3. Apply the supplier commission percentage to the remaining amount.

For example, a service amount of **€1,000** with a **10%** non-commissionable charge has a commissionable amount of **€900**. A **20%** supplier commission is therefore **€180**.

<Tip>
  A percentage non-commissionable charge is subtracted directly. In the example
  above, 10% removes €100 from €1,000.
</Tip>

### Fixed commission

Choose a currency in the amount-unit menu and enter the exact amount the supplier owes. Non-commissionable charges do not apply to a fixed commission.

<Note>
  Percentage supplier commission continues to use Odia's service amount. If a supplier contract uses a different hotel amount that is not stored in Odia, enter the supplier commission as a fixed amount instead.
</Note>

### Netted pricing from Marked-up

For example, if Marked-up Cost is **€900**, Marked-up Selling is **€1,080**, and the tracked supplier commission is **€100**, selecting **Use pricing from Marked-up** with **Netted** keeps Cost at €900 and Selling at €1,080. Your margin is €180. Odia does not add the €100 supplier commission again because it is already included in the margin.

## Split supplier commission with a travel agent

The agent split is a share of the **supplier commission**. It is separate from the Journey's normal **TA Commission**.

### Percentage commission: enter rate points

For percentage supplier commission, the split fields show **% agent** and **% you**. These values divide the supplier's commission rate itself; they are not percentages of the final commission money.

| Commissionable amount | Supplier commission | Enter in % agent | % you becomes | Agent receives | You keep |
| --------------------- | ------------------- | ---------------- | ------------- | -------------- | -------- |
| €4,286                | 20% (€857.20)       | 10               | 10            | €428.60        | €428.60  |

<Warning>
  For a 50/50 split of a 20% supplier commission, enter **10** for the agent,
  not 50. The agent value cannot be greater than the supplier's 20% rate.
</Warning>

Changing **% agent** automatically updates **% you**, and changing **% you** updates the agent value. Together they always equal the supplier commission rate.

<Note>
  If the commissionable amount changes, Odia recalculates the agent and
  organisation amounts from these saved rate points.
</Note>

### Fixed commission: enter money

For a fixed supplier commission, enter the amount the agent receives. Odia shows the amount your organisation keeps. The agent amount cannot be greater than the fixed supplier commission.

## Existing travel-agent splits

Older supplier commission entries may store only the agent's money amount because splits previously used a percentage of the commission money.

When you reopen one of these services:

* If Odia can convert the stored amount into rate points exactly, it shows the equivalent **% agent** and **% you** values. Saving keeps the same money amount.
* If an exact conversion is not possible, Odia preserves the old amount and shows **Replace legacy split**. You must select it and enter the intended current split before **Save Pricing** can continue.

<Note>
  Odia does not apply an approximate conversion or silently change an existing
  split. A value is converted only when the new rate points reproduce the stored
  amount exactly.
</Note>

## Review supplier commission in Financials

Open the Journey's **Financials** tab and select the **Supplier commission** card. Each tracked service shows its terms, supplier commission, agent split, status, and available actions.

For a Collected arrangement, the ledger's **Type** column may show **Paid back**.

| Status                    | Meaning                                                                                                         |
| ------------------------- | --------------------------------------------------------------------------------------------------------------- |
| **In margin**             | Netted commission is already included in your Journey margin. There is nothing separate to collect.             |
| **In margin · invoiced**  | Netted commission is covered by a documentation-only supplier commission invoice. It is still not a receivable. |
| **To collect**            | The supplier commission is expected and has not been added to an invoice.                                       |
| **To collect · invoiced** | An open supplier commission invoice covers the service. The invoice now controls its payment status.            |
| **Received**              | Collected commission has been received from the supplier.                                                       |
| **Paid**                  | Client-direct commission has been paid by the supplier.                                                         |

## Use the service Actions menu

The available actions change with the commission and invoice status:

| Current state                        | Available actions                            |
| ------------------------------------ | -------------------------------------------- |
| **To collect**, no invoice           | **Create Invoice** or **Mark as Paid**       |
| **To collect · invoiced**            | **View Invoice** or **Mark Invoice as Paid** |
| **Received** or **Paid**, no invoice | **Mark as unpaid**                           |
| **In margin**, no invoice            | **Create Invoice** for documentation only    |
| **In margin · invoiced**             | **View Invoice**                             |

<Note>
  Once a supplier commission is on an invoice, manage its payment from that
  invoice. The service row does not maintain a separate paid state.
</Note>

<Warning>
  Use **Mark as Paid** only after receiving the complete commission. For a
  partial payment, create a supplier commission invoice and record the payment
  on that invoice.
</Warning>

## Create a supplier commission invoice

Supplier commission invoices bill the supplier for money they owe your organisation. They are different from supplier bills or purchase invoices, where your organisation owes money to the supplier.

<Steps>
  <Step title="Start from the commission row">
    In Journey **Financials**, open the service's **Actions** menu and select **Create Invoice**.
  </Step>

  <Step title="Choose eligible commission rows">
    Add other eligible services only when they have the same supplier, currency,
    and settlement type.
  </Step>

  <Step title="Review the supplier invoice">
    Check the supplier organisation, commission line amounts, issue date, due
    date, and payment terms.
  </Step>

  <Step title="Send or record payment">
    Send the invoice when you are ready. When a collectible invoice is fully paid, its covered commission rows update to **Received** or **Paid** automatically.
  </Step>
</Steps>

* A **Collected** or Client-direct invoice is collectible.
* A **Netted** invoice is documentation only and cannot be marked paid.
* A partially paid invoice remains **To collect · invoiced** until the complete invoice is paid. Partial payments are not divided between individual commission rows.
* Due dates and overdue status belong to the invoice. An uninvoiced **To collect** commission does not have its own due date.

See [Invoices](/features/invoices#supplier-commission-invoices) for the shared invoice and payment workflow.

## Common questions

<AccordionGroup>
  <Accordion title="Why can't I see Supplier commission or Client-direct?" defaultOpen={false}>
    Supplier commission tracking may not be enabled for your organisation. Ask your administrator or Odia support to confirm access.
  </Accordion>

  <Accordion title="Why can't I add a travel-agent split?" defaultOpen={false}>
    Confirm that a travel agent is linked to the Journey and enter a supplier
    commission amount greater than zero. The split control appears only when both
    are present.
  </Accordion>

  <Accordion title="Why can't I save an older commission?" defaultOpen={false}>
    Look for the **Replace legacy split** notice. Odia could not convert the
    existing money amount into exact rate points. Select **Replace legacy split**,
    enter the intended split, and save again.
  </Accordion>

  <Accordion title="Can I undo Mark as Paid?" defaultOpen={false}>
    Yes. If the commission is not on an invoice, use **Mark as unpaid**. If an
    invoice controls the commission, correct or remove the payment from the
    invoice instead.
  </Accordion>

  <Accordion title="Why is a partial supplier invoice still To collect?" defaultOpen={false}>
    Supplier commission receipt is reconciled when the whole invoice is paid. Odia does not allocate a partial invoice payment across individual service rows.
  </Accordion>
</AccordionGroup>

## Related documentation

* [Invoices](/features/invoices) - Create, send, and reconcile supplier commission invoices
* [Travel Agents](/features/travel-agents) - Configure TA Commission and understand the separate supplier commission split
* [Suppliers](/features/suppliers) - Manage the supplier organisations linked to Journey services